Visitor parties

Visitor Parties groups multiple visitors under one host, description, and visit window. Use it for events, gatherings, tours, or other visits where many people share the same schedule.

Find a visitor party

Use the search field to find a party by name or description. Adjust the date range and site filter, then refresh the grid. Open a party to review or edit its information and visitor list.

Create a visitor party

1. Open Visitor Parties and select Add New.
2. Select the associated host.
3. Enter the required party name and optional description.
4. Enter the required start and end date and time.
5. Configure whether the host is notified only for the first arriving visitor and, when used, the early-arrival notification threshold.
6. Open the visitor-list tab and add the visitors.
7. Save the party or save and send ePasses.

Add visitors

Choose a visitor type, then either select an existing visitor for the host or enter a new first name, last name, email, and phone number. Select Add Visitor and repeat for each person.

Use the CSV template when adding a larger list. Keep the required header and review imported names and contact values before saving.

The site can enforce a maximum party size.

Edit or remove a party visitor

Use Edit to correct a visitor's information. Use Remove to mark a person for removal; Undo Remove restores the person before the party is saved.

Send ePasses

• Save and Send E-Pass to New/Edited sends only to visitors added or changed in the current edit.
• Save and Send E-Pass to All refreshes delivery for everyone in the party.

When party dates change, use Save and Send E-Pass to All if previously issued passes need the updated visit window.